Artificial Intelligence (AI) Use Policy

This policy outlines the responsible use of Artificial Intelligence (AI) and AI-assisted tools in all stages of scholarly publishing within Wanastra: Jurnal Bahasa dan Sastra. It applies to authors, reviewers, and editors to ensure integrity, transparency, accountability, and ethical practice across the publication process.

AI Guidelines for Authors

1. Responsible Use of AI Tools
Authors may use AI tools to support manuscript preparation such as improving language clarity or organizing content, but AI must never replace human critical thinking or original scholarly contribution. Authors are responsible for reviewing, correcting, and validating all AI-assisted output to ensure accuracy, completeness, fairness, and scholarly integrity.

2. Author Accountability
Authors retain full responsibility for the content of their manuscripts. They must verify all AI-generated text, ensure the manuscript reflects their own analysis and originality, and protect data privacy, intellectual property, and confidential materials when using any AI tool.

3. Safe and Ethical Use Requirements
Before using any AI tool, authors must check the tool’s terms and conditions, avoid inputting unpublished, personal, or copyrighted materials, and remain vigilant for inaccuracies or bias in AI-generated outputs.

4. AI Disclosure Requirement
Any use of AI in preparing the manuscript must be disclosed in a separate AI statement upon submission, mentioning the tool used, its purpose, and the extent of human oversight. Basic grammar or spelling checks do not require disclosure. AI used in the research process must be fully described in the Methods section.

5. Authorship Rules
AI tools cannot be listed as authors or co-authors. Only humans can take responsibility for the manuscript’s accuracy, originality, ethical compliance, and final approval.

AI Guidelines for Reviewers

1. Allowable Uses (With Limitations)
Reviewers may use AI tools only for minor personal assistance such as clarifying terminology, organizing notes, or improving the clarity of their feedback provided confidentiality is not compromised.

2. Prohibited Uses
Reviewers must not upload manuscript content to AI platforms, generate review reports with AI, rely on AI for scholarly evaluation, or use tools that store or reuse uploaded content. AI must not influence originality judgments, acceptance recommendations, or assessments of academic merit.

3. Confidentiality Protection
Manuscripts under review are strictly confidential. Reviewers must not enter any part of a submission into AI tools, must avoid sharing identifiable or unpublished data, and must use secure systems for all review activities.

4. Reviewer Accountability
Reviewers’ assessments must reflect their own expert evaluation, not AI-generated content. Decisions and critique must be human-led, free from AI influence, and grounded in scholarly reasoning to ensure fairness, objectivity, and accuracy.

5. Internal AI Disclosure to Editors
If a reviewer uses AI in any supportive way, they must privately inform the editor of the tool used, its purpose, and the extent of use. No disclosure is required for grammar checks or formatting assistance.

6. Ethical Compliance
Reviewers must avoid AI misuse, provide constructive and unbiased evaluations, respect authors’ intellectual property, and consult the editorial office if uncertain about appropriate AI use.

AI Guidelines for Editors

1. Responsible Editorial Use of AI
Editors may use AI tools only for administrative or organizational tasks such as managing communication, drafting non-decision correspondence, or identifying potential reviewers while ensuring full human oversight. AI must never influence editorial judgment, manuscript decisions, or ethical evaluations.

2. Confidentiality and Data Protection
Editors must not upload manuscript content, author identities, or reviewer reports into AI tools. All editorial decisions, conflict-of-interest checks, and ethical evaluations must remain entirely human-driven.

3. Editorial Accountability
Editors are fully responsible for ensuring fairness, accuracy, transparency, and adherence to publication ethics. AI tools cannot be used to assess academic quality, originality, or suitability for publication.

4. Transparency and Communication
Editors should encourage proper AI disclosure from authors and reviewers and must ensure that AI statements are accurately recorded and published where appropriate.

5. Oversight and Escalation
Editors must monitor potential misuse of AI in submissions, reviews, or editorial processes and take appropriate action when concerns arise. Unclear or ambiguous AI-related issues should be referred to the editorial board for guidance.

Human judgment remains central to all scholarly work, and AI must never replace originality, expertise, or ethical responsibility. Transparency, privacy, and integrity must be upheld throughout authorship, peer review, and editorial processes. By this commitment, Wanastra: Jurnal Bahasa dan Sastra ensures the ethical, responsible, and accountable use of AI while preserving the quality and credibility of academic publishing.